Bookkeeper/Info Clerk

March 7, 2025

Bookkeeper/Info Clerk

Monday-Thursday 9:30 am – 3:00 pm

SUMMARY:

This position is responsible for the delivery of high-quality administrative, bookkeeping, payroll, and customer service activities that foster effective service coordination, customer relations, and financial accountability.  Reports to Manager of Financial Operations.

DUTIES AND RESPONSIBILITIES:

Finance

  1. Undertake assigned bookkeeping responsibilities including various accounts payable, accounts receivable, rental payables & receivables and payroll activities. Operate computerized accounting systems up to trial balance and enter adjusting entries as directed.
  2. Process cheque requisitions, vendor invoices, and support related aspects of financial systems administration, including back-up documentation, signing authorities, filing, audit preparation, etc.
  3. Input payroll/personnel information and prepare biweekly payroll for entry, including identifying errors and inaccuracies and following up with the relevant parties to ensure accurate payroll information.
  4. Provide high-quality professional customer service when dealing with vendors, suppliers, contractors, funders, and customers to ensure timely payment of approved expenditures and collection of revenues.
  5. Perform clerical duties relating to receipts, disbursements, charitable donations and recording and filing of business office records.

Administrative & General

  1. Deal with client inquiries, including phone, email communication, and in-person visitors
  2. Maintain agency paper and electronic record systems
  3. Assist the Finance Manager to accomplish annual and strategic work plan
  4. Performs miscellaneous job-related duties as assigned.

KNOWLEDGE AND EXPERIENCE

  • Post-secondary in a relevant discipline or equivalent combination of related education and experience.
  • Demonstrated effective oral and written communication skills
  • Excellence in customer service relations
  • Sound decision-making and judgment skills
  • Demonstrated ability to work in a fast-paced, demanding, complex environment; to meet deadlines while ensuring accuracy and attention to detail
  • Demonstrated ability to work with diverse customers including newcomers, seniors, children, teens
  • Assets include:
    •  CGA/CMA/CA at third year level
    • Experience working with Sage 300
  • Minimum of 3 years direct experience in non-profit finances, with 1 year payroll experience.
  • Familiar with Microsoft 365, Cloud, and Network
  • Advanced Level in Excel; spreadsheet and database applications

Terms:

This position is an unionized position with CUPE Local 2998

Hours: 20-25 hours per week. Hours vary during WNC’s operational hours.

Wage Grade 8 – Step 1 $25.79/hr

  • Eligible to enrol in health, dental, life and disability benefits after completing probation; Eligible to enrol in OMERS pension plan from day one

Contract Start Date: April 2025

Application Deadline: Monday, March 24th, 2025

Please send all resumes to:        

Hiring Committee: Bookkeeper/Info Clerk
Waterfront Neighbourhood Centre
627 Queens Quay West
Toronto, Ontario M5V 3G3

Email: jobs@waterfrontnc.ca

Note: Please put position title in the email subject line.

Waterfront Neighbourhood Centre is an equal opportunity employer.  Only applicants selected for the interview will be contacted.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants who provide an email address may receive their written correspondence with respect to this job posting directly to the email address provided with their application. As an applicant, it is your responsibility to ensure that you check your email regularly to receive this correspondence.

Bookkeeper/Info Clerk
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