Manager of Finance Operations

April 25, 2022

Position Summary:

The Manager of Finance Operations provides direction, management, coordination and leadership in the financial planning, reporting, accounting, and budgeting, investing and financial automation efforts of a multi-faceted municipal community centre agency.

Provides for all daily processing and accounting functions using ACCPAC accounting systems.

Responsible for effective contribution as a management team member to the work of Waterfront Neighbourhood Centre.

Reports to: Executive Director

Supervises:  Bookkeeper (1)                                                       

Major Responsibilities:

  • Advises the Executive Director in the financial planning, reporting, accounting, budgeting, investing and financial automation efforts of the agency.
  • Provides all daily processing and accounting functions using ACCPAC accounting systems necessary for the administration of all financial aspects of the agency including, but not limited to; banking functions; payroll services including T4 preparation, grant proposal preparation, accounts receivable/payable; fundraising and economic development businesses revenue receipting, internal financial reports and external to all funders, the annual budget to City Council and all other year end reconciliations required for Revenue Canada and to meet other legislative requirements.
  • Prepares, reviews, analyzes and verifies budgets, ensuring balance of revenues, expenses, and transfers, and prepares integrated budget documents for submission to City Council and to multiple funders.
  • Prepares financial statements at the agency wide level; prepares fiscal and budget reports for internal management and external agencies; develops projections and analysis with recommendations and conclusions for management.
  • Oversees the approval and processing of revenue, expenditure control documents, mass salary updates, ledger and account maintenance and data entry, ensuring compliance with the appropriate agency/City/funding regulations and policies.
  • Ensures maintenance of appropriate internal control safeguards; expedites audits; reviews changing legislation, procedures and accounting practices and makes recommendations for or implements changes in accordance with agency policy.
  • Collaborates with and coordinates all components of the agency to ensure consistent reporting and adherence to all financial reporting regulations and guidelines, and conformity with agency fiscal policies and procedures.
  • Oversees the supervision of personnel, which includes work allocation, training and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance; trains administrative personnel.
  • Ensures records systems, paper and electronic, are maintained and back-up systems are in place at all times and in accordance with generally accepted auditing standards.
  • Provides strategic consultative support to the agency Executive Director and Board of Management on financial issues, to include financial analysis and projections, cost identification and allocation, and revenue and expense analysis.
  • Provides consultative support to managers and agency leadership in planning initiatives, through management and financial information analyses, reports and recommendations.
  • Serves on agency planning and policy-making committees; may represent the agency to funders, City officials and committees.
  • Performs other job-related duties as assigned by the Executive Director.

Minimum Job Requirements

  • Post secondary education or Bachelors degree in Accounting; 5 years management expertise that is directly related to the duties and responsibilities specified.
  • Chartered Professional Accountant designation (CPA).
  • At least 3 years of additional and progressive work experience that can be demonstrated to be applicable to the field of expertise; or equivalent combination of education and experience.
  • Demonstrated experience (7 years or more) in financial management in the non-profit sector, working at a senior level.
  • Advanced Proficiency in the use of Microsoft Office applications, including Excel, Word, PowerPoint and Outlook. Minimum of 3 years direct experience working with comparable financial software system.

Knowledge, Skills and Abilities Required

  • Ability to use independent judgment and to manage and impart information to a management team and volunteer Board of Management.
  • Ability to plan, organize, coordinate, and direct the budgeting and financial planning activities of a large, multi-faceted public municipal institution.
  • Ability to foster a cooperative work environment.
  • Ability to supervise and train employees, to include organizing, prioritizing and scheduling work assignments.
  • Strong interpersonal and communication skills and the ability to work effectively within a non-profit team environment.
  • Knowledge of accounting, legal requirements and operational processes for the management of the overall financial and accounting systems of a non-profit and municipal agency.
  • Knowledge of the policies and operational characteristics of government funding agencies and financial regulatory bodies.
  • Knowledge of financial planning and budget management principles, polices, laws and regulations as applied to municipal non-profit agencies.
  • Outstanding interpersonal relations and communications skills, verbally and in writing.
  • Ability to make administrative/procedural decisions and judgments.
  • Knowledge of software to quantify and illustrate financial reports, comparisons, impacts and/or projections.
  • Extensive knowledge of ACCPAC financial systems.
  • Knowledge of the charity sector
  • Considerable knowledge of legislation, policies, resources and issues related to financial administration, charities, etc.
  • Demonstrated ability to establish effective working relationships using strong interpersonal, conflict resolution, problem-solving and verbal and written communication skills, with the ability to engage staff, foster teamwork and establish an environment of excellence.
  • Sound judgment and demonstrated skills and abilities in effectively achieving results.

Conditions of Employment:

  • Vulnerable Sector Screening
  • In accordance with City of Toronto Covid-19  Mandatory Vaccination Policy, all staff, volunteers and students must be fully vaccinated.

Terms of Employment:

Position Status:  Permanent /Full Time (35 hours per week)

Union Status: Non-Union/Exempt

Salary: $76,694.80 – $90,126.40 City of Toronto (2022), Grade 5.5 plus relevant benefits and conditions according to the City personnel policies for non-union staff. 

Hours of Work: Monday to Friday, some evenings and weekends may be required as needed.

DEADLINE FOR APPLICATION: Position available until hire

Please send cover letter and resume to: 

Manager of Financial Operations Hiring Committee

Waterfront Neighbourhood Centre

627 Queen’s Quay West, Toronto, Ontario, M5V 3G3

Fax: 416 392-1512 Email: jobs@waterfrontnc.ca

Waterfront Neighbourhood House is an equal opportunity employer.  Only applicants selected for the interview will be contacted. Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants who provide an email address may receive their written correspondence with respect to this job posting directly to the email address provided with their application. As an applicant, it is your responsibility to ensure that you check your email regularly to receive this correspondence.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and the City of Toronto’s Accommodation Policy, accommodation will be provided in all parts of the hiring process. Applicants are required to make their needs known in advance.

Manager of Finance Operations
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